Exhibit Information
Information About Exhibiting
We are closing in on final details for Ecumenical Advocacy Days, 2010. We expect over 700 people to attend this special educational and advocacy event from all over the country. Advocacy Day participants are committed to working for just policies toward developing countries and on US domestic concerns. Throughout the event, people will gather to hear major speakers, participate in worship, workshops and panel discussions, and lobby their members of Congress.
We cordially invite your organization to present a display/vendor table at Advocacy Days. The exhibit provides a valuable opportunity to make your work known to faith communities across the nation and link you with like-minded individuals and organizations.
This year we will be able to accommodate a slightly smaller number of exhibitors. Due to space limitations, there will be nicely dressed tables, without rods and drapes. Exhibits will be open throughout the day, however the Washington Ballroom exhibit area will be locked from 10:30 p.m. until 6:00 am. If you are interested in exhibiting; please click on “Exhibit Guidelines and Application Form” for more information.
Exhibit Guidelines and Application Form
(Download the free Acrobat Reader)
Once you have completed the Exhibit Form, please mail it with the check (made out to Church World Service, with “EAD Exhibit Fee” on the memo line) to:
Send registration and check to:
Marge Clark, BVM, NETWORK,
25E. St. NW, Suite 200
Washington, DC 20001
Tel (202) 347-9797 ext. 211
*Checks are non-refundable.
Please, call Marge Clark at 202-347-9797, ext. 211 if you are interested in a double table.
Please find below the guidelines for exhibitors:
1. This year, due to using a smaller facility, we will be unable to provide rods and drapes. We are offering a very nicely attired table top display area with a 6 ft. table, 2 chairs and a wastebasket. The fee for a single display area is $200 Washington Ballroom ($175 Hallway) if anything is being sold, $150 Washington Ballroom ($125 Hallway), if nothing is being sold.
If you are interested in a double space, please contact Marge (information below). A minimum number of these may be available.
2. Most displays will be in the Washington Ballroom, where coffee breaks will also be held. This is behind the registration area. Additional display locations are in the Presidential Hallway outside conference meeting rooms and outside the Crystal Ballroom, site of the plenary sessions and worship.
3. The maximum number of tables available is 54; to be allocated on a first-come, first-served basis.
4. Exhibits IN THE WASHINGTON BALLROOM may be set up starting at Noon on Friday, 19 March. Those IN HALLWAYS may be set up beginning at 8:00 p.m. on Friday. The Ballroom exhibit area opens at 3:00 p.m, and is available to attendees during and after registration. There are no “closed” hours for exhibits, although the Washington Ballroom will be locked over night, opened by 7:00 on Saturday and Sunday mornings.
5. All exhibits must be taken down by 10:00 p.m. Sunday, March 21.
6. Exhibitors will be responsible for transporting, setting up, taking down and clearing out their display
materials. Please, do not leave materials to be disposed of by others.
7. Please return this form, with a check for the fee, to Marge Clark, BVM at the address below.
8. Deadline for registration and payment is COB Thursday, 11 February. If all exhibit spaces are filled before that time, notification will be on the website section on “exhibits.”
9. Please make checks payable to Church World Service. Write "EAD Exhibit Fee" on the memo line. Checks are non-refundable. Send check to:
Marge Clark,
BVM NETWORK
25 E. St. NW, Suite 200