Exhibit Information
Exhibit information for EAD 2013 is not yet available. The information presented here is from EAD 2012 and is provided as a REFERENCE for possible EAD 2013 Exhibit procedures and costs. The information here should not be assumed to be what will be in place for EAD 2013.
Ecumenical Advocacy Days for Global Peace with Justice (EAD) is an annual gathering
of faith-based advocates for social justice from across the nation and from abroad. We
expect nearly 1,000 people to attend this special educational and advocacy event, March
23-26, 2012. This high impact weekend, sponsored by the ecumenical Christian community, is
grounded in biblical witness and our shared traditions of justice, peace and integrity of
creation. Our goal is to strengthen our Christian voice and mobilize for advocacy on
specific U.S. domestic and international policy issues. Throughout the event, people will
gather to hear major speakers, participate in worship, workshops and panel discussions,
and lobby their members of Congress.
We cordially invite you to present a display table at EAD 2012. The exhibit provides you a valuable opportunity to make your work known to faith communities across the nation.
Guidelines for Exhibitors
- Due to the size of the facility, we will be unable to provide rods and drapes. We are
offering a very nicely attired table top display area with a 6 ft. table, 2 chairs and a
wastebasket. Please use this Exhibit Cost Chart to assist you in determining the cost for a single or double table display, with or without electricity, as well as the costs for your desired location (see #2 below). If you have additional questions, please contact Marge Clark.
- Most displays will be in the Washington Ballroom, where coffee breaks will also be
held. This is behind the registration area. Additional display locations are in the Main
Lobby, the Presidential Hallway outside conference meeting rooms and outside the
Crystal Ballroom, site of the plenary sessions and worship.
- The maximum number of tables available is 54; to be allocated on a first-come,
first-served basis.
- Exhibits IN THE WASHINGTON BALLROOM may be set up starting at Noon
on Friday, March 23. Those IN HALLWAYS may be set up beginning by 8:00 p.m.
on Friday (possibly earlier – but will not be known until very close to the event, thus
the lower fee). The Ballroom exhibit area opens at 3:00 p.m, and is available to attendees during and
after registration. There are no "closed" hours for exhibits, although the Washington Ballroom will be locked overnight, opened by 7:00 am on Saturday and Sunday mornings.
- All exhibits must be taken down by 10:00 p.m. Sunday, March 25.
- Exhibitors will be responsible for transporting, setting up, taking down and clearing out their display
materials. Please, do not leave materials to be disposed of by others. Signs will be provided. If you
exhibited in 2010 or 2011, and took your sign with you, please contact Marge Clark so that another sign
is not prepared.
- Please return the application form, with a check for the fee (made out to Church World Service), to Marge
Clark, BVM at the address below. DO NOT SEND CHECKS TO CHURCH WORLD SERVICE. A
policy statement must be signed in agreement, and returned before a table will be assigned. The signature on the application form expressing consent to the policy statement constitues this agreement. Note: Checks are non-refundable.
- Once all exhibit spaces are filled, notification will be on the website section on "exhibits." There
will not be attempts to secure additional exhibit spaces once those allotted are filled. Therefore, it is
crucial that you complete your application and mail it with payment by February 15, 2012.